Privacy Policy
Last Updated: January 6, 2026
ClearedCareers is committed to protecting your privacy and handling your data with the highest security standards.
1. Introduction
This Privacy Policy describes how ClearedCareers ("we", "us", or "our") collects, uses, shares, and protects your personal information when you use our Platform. We understand the sensitive nature of security clearance information and are committed to maintaining the highest standards of data protection.
By using the ClearedCareers Platform, you consent to the data practices described in this Privacy Policy. If you do not agree with this policy, please do not use our Platform.
2. Information We Collect
2.1 Account Information
When you create an account, we collect:
- Name, email address, and contact information
- Password (stored as encrypted hash)
- Account type (candidate, employer, recruiter, admin)
- Email verification status
2.2 Profile and Resume Information
For job seekers, we collect:
- Security clearance level and type
- Skills, experience, and qualifications
- Resume documents and content
- Location and work preferences
- Employment history and education
2.3 Employer Information
For employers, we collect:
- Company name and information
- Job postings and requirements
- Recruiter and team member information
- Subscription and billing information
2.4 IP Address and Activity Data
We automatically collect and log IP address activity for security, abuse prevention, and analytics purposes. This includes:
- IP Address: Your Internet Protocol address (IPv4 or IPv6)
- User Agent: Browser and device information
- Request Path: Pages and endpoints you access
- Event Type: Actions you perform (login, search, view, etc.)
- User Type: Whether you're anonymous, candidate, employer, or admin
- Timestamps: When activities occur
- Metadata: Additional context (search queries, job IDs, etc.)
IP address tracking helps us:
- Detect and prevent abuse, fraud, and unauthorized access
- Investigate security incidents and suspicious behavior
- Block malicious IP addresses from accessing the Platform
- Comply with legal and regulatory requirements
- Analyze platform usage and improve our services
2.5 Usage and Activity Data
We collect information about how you use the Platform:
- Job searches and filters used
- Jobs viewed and applications submitted
- Resume views (for employers)
- Messages and communications
- Event registrations and participation
- Session duration and page views
3. How We Use Your Information
3.1 Platform Services
- Provide job matching and search functionality
- Connect job seekers with employers
- Facilitate event registrations and participation
- Enable messaging and communication features
- Process applications and manage hiring workflows
3.2 Security and Abuse Prevention
We use IP address and activity data to:
- Monitor for suspicious activity and potential security threats
- Detect and prevent fraud, abuse, and unauthorized access
- Block malicious IP addresses from accessing the Platform
- Investigate security incidents and policy violations
- Maintain audit logs for compliance and legal purposes
- Enforce our Terms of Service and prevent scraping or automated abuse
3.3 Analytics and Improvement
- Analyze platform usage patterns and trends
- Improve our services and user experience
- Develop new features and functionality
- Conduct marketing research and insights
3.4 Communication
- Send account-related notifications and updates
- Respond to your inquiries and support requests
- Send job alerts and match notifications (with your consent)
- Provide event information and updates
4. IP Address Blocking
To protect the Platform and our users, we maintain a list of blocked IP addresses. IP addresses may be blocked for:
- Repeated failed login attempts or suspicious authentication activity
- Abusive behavior, fraud, or policy violations
- Unauthorized access attempts or security threats
- Scraping, data harvesting, or automated abuse
- Any activity that poses a risk to Platform security or user safety
When an IP address is blocked, access to sensitive Platform features (including login, registration, and job search) will be denied. Blocking decisions are made at our sole discretion based on security analysis and may be permanent or temporary.
If you believe your IP address has been blocked in error, please contact us at support@clearedcareers.com with details about your situation.
5. Information Sharing and Disclosure
5.1 With Employers
When you apply for a job or participate in an event, we share your profile and resume information with the relevant employer. Employers may also search our resume database (subject to their subscription level) and view candidate profiles.
5.2 Service Providers
We may share information with trusted service providers who assist us in operating the Platform, such as cloud hosting, email services, payment processors, and analytics providers. These providers are contractually obligated to protect your information.
5.3 Legal Requirements
We may disclose information if required by law, court order, or government regulation, or if necessary to:
- Comply with legal obligations
- Protect the rights, property, or safety of ClearedCareers, our users, or others
- Investigate fraud, abuse, or security threats
- Respond to government requests or legal process
5.4 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections.
5.5 Aggregated Data
We may share aggregated, anonymized data that does not identify individual users for analytics, research, or marketing purposes.
6. Data Security
We implement industry-standard security measures to protect your information, including:
- Encryption of data in transit (TLS/SSL) and at rest
- Secure password hashing (bcrypt)
- Regular security audits and vulnerability assessments
- Access controls and authentication requirements
- IP address monitoring and blocking systems
- Activity logging and audit trails
- Secure database storage with access restrictions
However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
7. Your Privacy Rights
7.1 Access and Correction
You can access and update your account information, profile, and resume at any time through your account settings. You are responsible for maintaining the accuracy of your information.
7.2 Data Deletion
You may request deletion of your account and associated data by contacting us. We will honor such requests subject to:
- Legal and regulatory retention requirements
- Ongoing business needs (e.g., completed transactions)
- Security and abuse prevention requirements
- Technical limitations (e.g., backup systems)
Note: IP activity logs and security-related data may be retained for longer periods to support security investigations and compliance requirements.
7.3 Opt-Out Options
You can opt out of marketing communications by updating your email preferences in your account settings. However, you cannot opt out of essential account-related communications or security notifications.
7.4 California Privacy Rights
California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete personal information, and the right to opt out of the sale of personal information (we do not sell personal information).
8. Data Retention
We retain your information for as long as necessary to provide our services and fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
IP activity logs and security-related data may be retained for extended periods (up to several years) to support:
- Security investigations and abuse prevention
- Compliance with legal and regulatory requirements
- Audit trails and forensic analysis
- Historical analytics and trend analysis
When you delete your account, we will delete or anonymize your personal information, except where retention is required for legal, security, or business purposes.
9. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to:
- Maintain your login session
- Remember your preferences and settings
- Analyze Platform usage and performance
- Provide personalized content and features
You can control cookies through your browser settings, but disabling cookies may limit your ability to use certain Platform features.
10. Children's Privacy
The ClearedCareers Platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete such information.
11. International Users
The Platform is operated from the United States. If you are accessing the Platform from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where our servers are located and our central database is operated.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of the Platform after such changes constitutes acceptance of the updated Privacy Policy.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
Privacy Inquiries: privacy@clearedcareers.com
Support: support@clearedcareers.com
Security Concerns: security@clearedcareers.com
By using ClearedCareers, you acknowledge that you have read and understood this Privacy Policy.